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Article Title:
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Formatting Text for Newsletters, Broadcasts and Articles, The New Way
Article Description:
====================
Well, that's one way to format your text newsletter to 65
characters per line, but is it really? I can't tell you how many
times I've formatted messages and tested them only to either
need to edit them, changing all of the hard returns and line
lengths causing me to go through the whole thing and straighten
every line out once more.
Additional Article Information:
===============================
648 Words; formatted to 65 Characters per Line
Distribution Date and Time: 2006-08-15 10:24:00
Written By: Kathy Sparks
Copyright: 2006
Contact Email: mailto:kathy.sparks@thephantomwriters.com
For more free-reprint articles by Kathy Sparks, please visit:
http://thePhantomWriters.com/free_content/d/index.shtml#Kathy_Sparks
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Formatting Text for Newsletters, Broadcasts and Articles, The New Way
Copyright � 2006 Kathy Sparks
Online Business Manager
http://www.YourVirtualResource.com/
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Well, that's one way to format your text newsletter to 65
characters per line, but is it really?
I can't tell you how many times I've formatted messages and
tested them only to either need to edit them, changing all of the
hard returns and line lengths causing me to go through the whole
thing and straighten every line out once more. Of course, when I
send them to my clients for approval, they normally have a few
adjustments to make, add a few lines or words which again causes
me to reformat the whole thing again. This didn't happen just
once to me and I know if you are reading this article, it's
probably happened to you more than once.
How about sending out the broadcast to the whole list with one
line twice as long as the rest of the message � embarrassing,
isn't it?
Frankly, I'm pretty lazy when it comes to this type of project
and I'm always on the hunt to make it simpler. I've found
numerous sites with templates, instructions, what to do, what not
to do, but nothing that is e-a-s-y.
Until now, August, 2006!
I'd like to tell you about a utility that does it for you. Yes.
I've found the answer. I've used this utility for the past
three months and am amazed at what else I can do with it besides
format newsletters and broadcasts. That's a given. I simply copy
my text into the top box, choose how many characters I want per
line and hit go. It's done!
The name of the utility is WordWrapMagic at:
http://www.wordwrapmagic.com
The one thing I need to do to make the paragraphs come out
correct is to double space between each paragraph. If my client
has adjustments, I just recopy the whole document into my utility
program and reformat it. It literally takes a few seconds and
saves hours of time.
Have you ever sent out a text newsletter or broadcast and the
result was something like this: Sounds of Spring: Did you know
that birds make two different types of songs? One ‘song’ is a
warning sound. It is flat, sharp and insistent. The other is
it’s
See those strange characters? Those are slanted quotes created in
the Word document. If they are not changed to straight quotes
before you send out your broadcast or text newsletter, they come
out something like the example above. WordWrapMagic takes care of
that for me automatically! Wow!
And there's more!
I've found that I can take a text document that is formatted at
65 characters per line with hard returns � the articles you find
in Yahoo! Groups for instance � copy it into the top box and
choose a line length of 500 or 1000 and hit go. This takes out
those hard returns automatically. The document is ready to put in
a Word Doc or in a web page without going through the whole
article to delete the hard returns.
Then, the other day, I needed to convert a PDF document into an
html web page. Without having a conversion utility, I was able to
easily reformat the PDF. Here's how. I loaded the document as a
PDF file, chose File, Save As and saved it as a text file. The
right margin saved with hard returns in the text format and I
needed to get rid of them before adding the document to my html
page. Instead of going through every line to delete the hard
returns, I simply copied the whole thing in WordWrapMagic's top
box, double spaced where the paragraphs were supposed to be,
chose 1000 characters per line, hit go and my document was ready
to drop into my html program.
If you are looking for a utility to help in your day to day
publication efforts, I highly recommend WordWrapMagic...you've
just got to try it.
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Kathy Sparks, Professional Virtual Assistant and Online
Business Manager, has partnered with clients nationwide in a
multitude of professions and is a past editor and contributor
for "The Virtual Advantage," an online newsletter for VAs
and their clients. Publications include, "Internet Business
Management, How to Find and Work with a Virtual Assistant,"
found at http://www.vasecrets.com , "The Virtual Assistant:
A Guide to Creating, Filling & Sustaining Your Virtual Assistant
Practice, "Connected Virtually, an E-memo." Visit: Your Virtual
Resource - http://www.yourvirtualresource.com
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